Tuesday, June 23, 2020

Policies

                                     Catherine Creek Community Center 

Policies and Procedures

4/7/2021 


Catherine Creek Community Center is operated by

 the Friends of The Historic Union Community Hall 



Table of Contents 


Non Discrimination Policy- Approved………………………………..…

Hours of Operation ………………………………………. 

Youth Protection Policy- Approved …………………………………………………. 

Scheduling ……………………………………………………………….. 

 Request Procedure ……………………………………………………….. 

 User Fees and Rent ………………………………………………………. 

Liability and Insurance …………………………………………………… 

Conditions for Use ……………………………………………………….. 

Cleaning and Maintenance ………………………………………………..

 Security …………………………………………………………………… 

Parking Facilities …………………………………………………………. 

Access …………………………………………………………………….. 

Handicap Accessibility …………………………………………………… 

Emergency Systems ………………………………………………………. 

Annual Calendar: Policy Review ………………………………………... 

Addendum A – Reservation Form ………………………………………… 

Addendum B – Nonprofit, community Organization Start Up Business Form ……

Addendum C – User Agreement  ……………………………………………... 

Addendum D –Fee Schedule………………………………………….. 

Financial Control Policies and Procedures- Approved 1/27/2021……………………………………

Food Pantry Policies



Non Discrimination Policy 


The Friends of The Historic Union Community Hall does not and shall not discriminate on the basis of race, color, religion (creed) , gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status in any activities or operations.  These activities include, but are not limited to, hiring or firing staff, selection of volunteers and vendors, the provision of services.  We are committed to providing an inclusive and welcoming environment for all members of our staff, clients, volunteers, subcontractors, vendors, and clients.    


Hours of Operation 

Catherine Creek Community Center  will be open weekly, 

with hours of operation as follows: -

Friday, 10:00 AM to 2:00 PM 

Saturday-Sunday, Closed

Hours are subject to change, and may be altered by previous special arrangements. To schedule and event call: 542-562-2038


Scheduling and Contact Information 


All reservations for the Catherine Creek Community Center will be coordinated through the Board of Directors


Leave a message at: 

Email: CCCCenter667@gmail.com


Request Procedure 


A. The Board of Directors will be the primary authority for making all reservations. 


Reservations will be placed on the calendar pending approval from the Board of Directors 


50% payment of any fee is due upon approval of the request for use of the Catherine Creek Community Center

.

 B. The Board of Directors will accept reservations for events first come first serve, to be processed only when the application is complete and 50% of payment received. 


 C. Cancellation of a reservation must be reported 72 hours in advance. 


Refunds in excess of the nonrefundable deposit will be made only with this advance notice.


 Failure to cancel or to appear for a reservation may result in forfeiture of room use privileges. 


If a group or individual owes money for a prior use, then no further reservations will be made until all past bills have been paid.


 D. Groups and individuals wishing to reserve the Catherine Creek Community Center may be required at the discretion of the Friends of The Historic Union Community Hall Board of Directors

 to hire additional security for scheduled events. 


Any requirements will be stipulated at the time of confirmation of reservation. 


 Liability and Insurance 

Special liability insurance may be required for an event, or rental. The determination of whether an event requires insurance shall be decided by the Board of Directors.


Release and Indemnification 

The Friends of The Historic Union Community Hall requires users to sign a release including indemnification language. 


Additionally, the Friends of the Historic Union Community Hall may require users wishing to use the Catherine Creek Community Center  to provide proof of liability insurance. See the Catherine Creek Community Center Agreement (Addendum C) for the release and indemnification form. 


Conditions for Use 

A. When reserving the Catherine Creek Community Center, the user should specify the number of individuals expected and cannot exceed the maximum capacity stated by law. 


Chairs and tables are provided 


The user will be responsible for returning the room to its pre-event condition. 

.

B. All event and post-event cleanup must be completed within the time specified on the reservation form. 


C. Users serving food and beverages are responsible for providing food and beverages and for all clean up.


 If cleanup is not performed to the satisfaction of the Friends of The Historic Union Community Hall, users may be charged for the cost of professional cleaning. 


The use of alcohol is prohibited in the Catherine Creek Community Center  without prior written confirmation by the Board of Directors. 


 D. Smoking is prohibited inside the Catherine Creek Community Center  as required by State law. No open flames are permitted on the property, per Fire Department regulations. 


E. Users are fully responsible for the actions of the participants, both active participants and the audience, in any program on the property. 


F. Space may be refused to individuals or organizations that have previously failed to comply with stated conditions for use. This includes, but is not limited to, failure to allow staff to follow normal closing procedures, excessive noise leading to complaints by other users, inappropriate use of facility property, or failure to clean up after an event. 


G. All fees must be paid in full prior to the commencement of the event.


 H. Signs will be permitted at the discretion of the Friends of The Historic Union Community Hall Board of Directors.


 I. Use of the Catherine Creek Community Centerfor the conduct of illegal activity is strictly forbidden and will result in immediate loss of privileges.


 J. People aged 20 and under may not reserve the Catherine Creek Community Center and attendees aged 18 and under must be supervised by the renter. 


K. Reservation of the Catherine Creek Community Cetner  is not transferable. 


L. Users are prohibited from mounting anything on walls or other surfaces. 


M. The Friends of The Historic Union Community Hall reserves the right to terminate a function at any time due to inappropriate activity or behavior. 


N. Any special fees, or permits due to the Friends of The Historic Union Community Hall or any other licensing agency are the responsibility of the applicant. The Board of Directors may request review of any documents prior to the event. 


Cleaning and Maintenance 


The user shall keep the premises in a clean condition. The user shall be responsible for the proper storage and the final collection or ultimate disposal of all garbage and rubbish, all in accordance with the regular municipal collection system. 


Security 


The user shall be responsible for the safe storage of their furnishings, equipment and possessions. Arrangements will be made for storage of permanent users.  


Permanent users will be issued a key.  No copies of the keys shall be made without the permission of the Historic Union Community Hall Board of Directors. 


Parking Facilities 

Parking is located on Main Street and Delta. Parking is limited.  Please contact the Board of Directors for support in identifying additional parking if necessary. 


Handicap Accessibility 



Emergency Systems

 

In case of an emergency call 911. 


Sprinkler System 


Fire Extinguishers 

Fire extinguishers are located thoughout the building


Emergency/Exit Lighting 

Exit signs are located at each exterior door 


AED Defibrillator


First aid kits

Located in the kitchen on the east wall 


Annual Calendar: 

Historic Union Community Hall Board Members will review policies annually 

Annual Training: 

     Child Abuse and Neglect

     Diversity and Inclusion 


















ADDENDUM A 

CATHERINE CREEK COMMUNITY CENTER RESERVATION FORM 


An open date is not a guarantee as some applications may be in process. Thank you!



Date of Application_____________________Date of Event__________________________ 



Total Time Requested (including set-up and clean-up time)___________________________



Name of Sponsoring Organization or Individual: ____________________________________


___________________________________________________________________________


Are you a Nonprofit or Community Organization?   Yes               No 


Person Responsible for Rental


Name_____________________________________________________________________



Phone_________________________Email________________________________________



Description of Proposed Event: _________________________________________________


__________________________________________________________________________



Number of people expected to attend event:________________________________________


Do you require access to the kitchen?  Yes _______     No_________


Please describe: Will food and/or beverages be served at this function?__________________


____________________________________________________________________________


50% of payment due at time of reservation

No alcohol please 




ADDENDUM B 

Non Profit, Community Organization and Start Up Business

Catherine Creek Community Center supports small business development.   


Date of Application_____________________Date of Event__________________________ 


Total Time Requested (including set-up and clean-up time)___________________________


Name of Business or Individual: ________________________________________________


___________________________________________________________________________


Person Responsible for Rental

Name_____________________________________________________________________


Phone_________________________Email________________________________________


Description of Proposed Event: _________________________________________________


__________________________________________________________________________


Why are you applying for reduced fees? : __________________________________________________________________________


__________________________________________________________________________


What type of support are you requesting? 

___________________________________________________________________________


How can we support your business growth

___________________________________________________________________________


Number of people expected to attend event:________________________________________


Do you require access to the kitchen?  Yes _______     No_________


Please describe: Will food and/or beverages be served at this function?__________________


____________________________________________________________________________



*No alcohol please 



ADDENDUM C

Catherine Creek Community Center USER AGREEMENT


 I certify that I am the person requesting the room or am an officer of the above-named organization; that, if part of an organization, I have the authority to reserve the Catherine Creek Community Center; and that the above statements are true to the best of my knowledge and belief. 


I hereby agree that the applicant will be responsible for any damage caused by the applicant to the Catherine Creek Community Center premises and furnishings because of the use of said premises by the above applicant, and agree to pay for said damages assessed by the Friends of The Historic Union community Hall.


 I have received, read and agree to abide by and uphold all rules and policies governing the use of the Catherine Creek Community Center. I also agree to release, acquit, discharge the Friends of TheHistoric Union Community Hall for any and all claims or rights of action for any personal injuries or property damage which may occur as the result of the use of the above premises. 


Date___________________________________



Signature_________________________________________Title_______________________



Print Name___________________________________________________________________



Address_____________________________________________________________________



Phone_______________________________________________________________________



Email________________________________________________________________________



Fee_______________________________________


No comments:

Post a Comment

Mission Statement

The mission of the Friends of The Historic Union Community Hall, Inc. shall be to: Foster community relationships, Provide and encourage par...